Our ever growing concern for the environment compelled us to offer an eco-friendly document conversion solution that enables federal, state, and private sector customers to significantly reduce their paper use and consumption. We are experts ins helping clients create 100% digital work environments. We aim to transition businesses from inefficient paper-based processes to superior digital processes. Instead of dealing with file cabinets or off-site storage, your documents can be filed digitally to a DVD, SFTP or online in a secured web-based document repository solution.
Depending on your needs, your boxed documents can be picked up by approved MAJ DCS specialists, shipped directly to our secure conversion facility in Vienna, VA or document scanning can be performed on-site at your location.
Upon receiving your first standard size bakers box (10"H x 12"W x 15"D), we will immediately scan the documents. The digital images will then be sent to you to review and approve online before your project proceeds.
We will establish a repository for your scanned documents in a secured cloud portal which will allow you to access files from any location, review documents as they’re converted and track the status of your scanning project until completion.
Apart from paper, microfiche and microfilm documents, our DCS facility is equipped to handle the conversion of a variety of document types. Files can be as small as business cards and receipts or oversized such as posters and banners.
Your organization can easily search and retrieve their digitalized content. All scanned documents are tagged, labeled, indexed and have Optical Character Recognition (OCR) capabilities which allows users to quickly and easily search and extract files.
The appointed MAJ Quality Lead will perform a series of QA reviews of the scanned files to ensure that indexing capabilities are implemented, no variation is introduced into the conversion process and that all imaging requirements are met.
MAJ Solutions has an exceptional infrastructure for the conversion of legacy paper, microfilm, and microfiche documents into Green, searchable, digital media assets. We use a variety of document imaging techniques and equipment to provide you with quality images from tiny receipts to large blueprints and engineering drawings. All of our scanners have counters which enables authorizes MAJ employees to electronically count all documents that are scanned and converted to optical character recognition formatted Adobe PDF files. If need be, MAJ Solutions will present your company with a detailed count of each document by type.
MAJ Solutions has standardized on the use of the Canon DR-7580 Production Scanners which handles 150 pages per minute in duplex mode with a 500 page capacity automatic document feeder. The DR-7580 is configured to automatically rotate text orientation, correct skewed images, enhance faint text, and adjust the gamma settings. All scanned documents are automatically converted to archival PDF type documents using the Capture Perfect 3.0 software and are Optical Character Recognition (OCR) encoded to enable word level search and retrieval.
For color scanning, MAJ Solutions has standardized on the Canon DR-5010C which has a scanning speed of up to 50 ppm or 100 ipm in duplex mode. The Canon DR-5010C has flexible document handling capabilities including Straight Path feeding for plastic ID cards and is capable of scanning paper sizes up to 11" x 17". In short, the DR series of Canon scanners allow for scanning documents faster and more efficiently, and they can reliably handle batches of mixed document types with the ability to automatically straighten skewed documents and rotate upside down images. In the event of a misfeed, the Rapid Recovery System allows you to seamlessly continue scanning right where you left off and only sends completed image data to your PC.
The Xerox 6204 is designed for demanding wide format applications including, Architectural or construction plans, architectural or engineering renderings, schematics, electrical diagrams (e.g., wiring) and mechanical 2D drawings. The Xerox 6204 consistently delivers up to 5 D/A1-size prints per minute and produces extremely uniform grayscales and solids on outputs up to 36 inches wide and up to 49.2 feet long. The 6204 offers enhanced scanning flexibility featuring the fastest on-board scanner in its class and it supports the conversion of files to formats like TIFF, PDF, or CALS Type 1 and 2 formats.
By implementing Document Conversion, you gain the advantages of improved chain of custody, a single vendor relationship and a more cost-effective records management program. Instead of dealing with file cabinets or off-site storage, your documents can be filed digitally to a DVD, SFTP or online in a secured web-based document repository solution. The MAJ DCS solution is turnkey and creates a unified platform that fits seamlessly into your existing IT infrastructure which allows users across an organization to easily search, store and securely retrieve their digitalized content through a cloud-based document management solution.