MAJ Solutions, Document Conversion Services (DCS), Digitize Your Files

DIGITIZE YOUR FILES

Many experts agree that the first step to getting organized is to lose the clutter, and going paperless can go a long way in getting you there. Our ever-growing concern for the environment compelled us to offer an eco-friendly document conversion solution that enables federal, state, and private sector customers to significantly reduce their paper use and consumption. We are experts in helping clients create 100% digital work environments and we aim to transition businesses from inefficient paper-based processes to superior digital processes.

GO PAPERLESS WITH MAJ SOLUTIONS!

We will help you free yourself from dealing with tedious manual tasks and from the excessive costs associated with storing paper documents (or legacy files) on/off site.

MAJ Solutions, Document Conversion Services (DCS), Document Conversion

DOCUMENT CONVERSION

Reclaim office space, simplify disaster recovery and reduce your company’s environmental impact by converting your documents into digital assets.

MAJ Solutions, Document Conversion Services (DCS), Day Forward and Backfile DCS

DAY FORWARD & BACKFILE DCS

We can digitize your existing archived legacy paper, microfilm and microfiche records in bulk or covert your documents as they arrive.

MAJ Solutions, Document Conversion Services (DCS), Electronic Forms (eForms)

ELECTRONIC FORMS (eFORMS)

Revolutionize your approach to collecting customer data by converting your paper forms processes into fast and efficient digital forms.

MAJ Solutions, Document Conversion Services (DCS), Agile DCS Solutions

AGILE DCS SOLUTIONS

Apart from paper, microfiche and microfilm documents, our DCS facility is equipped to handle the conversion of a variety of document types. Files can be as small as business cards and receipts or oversized such as posters and banners.

MAJ Solutions, Document Conversion Services (DCS), DCS at Your Office or Ours

DCS AT YOUR OFFICE OR OURS

Depending on your needs, your boxed documents can be picked up by approved MAJ DCS specialists, shipped directly to our secure conversion facility in Vienna, VA or document scanning can be performed on-site at your location.

MAJ Solutions, Document Conversion Services (DCS), Document Destruction Services

DOCUMENT DESTRUCTION SERVICES

Once we’ve completed your DCS project, we offer document destruction and shredding support to clients as an additional service. Our team provides a reliable, secure and environmentally friendly way to purge your unwanted files.

RAPID DEPLOYMENT & SCALABILITY

The MAJ DCS solution is turnkey and creates a unified platform that fits seamlessly into your existing IT infrastructure which allows users across an organization to easily search, store and securely retrieve their digitalized content through a cloud-based document management solution. This means, you’ll gain the advantages of improved chain of custody, a single vendor relationship and a more cost-effective records management program.

MAJ Solutions, Document Conversion Services (DCS), Rapid Development and Scalability

REDUCE DOWNTIME

We’ll turn your project around quickly and accurately.

Why not store all your paperwork and files in the cloud or on the computer and rid yourself from the mess of paper? Save time, reduce your paper consumption and save yourself a lot of unnecessary headaches by handing your DCS project over to MAJ Solutions.

MAJ Solutions, Document Conversion Services (DCS), Database Unification

DATABASE UNIFICATION

Many organizations have several departments which most likely have their own computer systems, data and databases. Unfortunately, many of these systems would not be able to communicate with one another or need to store or rewrite data to make it possible for cross computer system communication. Whatever your business, The MAJ Document Conversion solution can benefit any organization that needs to take control of their paper and other critical business documents.

OUR PROCESS

MAJ Solutions take every measure to ensure consistency and quality while minimizing variation by continually improving our processes. We utilize a proven ISO compliant methodology that ensures low risk beginning with the transition phase through operation phase.

MAJ Solutions, Document Conversion Services (DCS), Requirements Gathering

REQUIREMENTS GATHERING

We begin by reviewing your project requirements. This info is the basis of the tailored solution which we will develop to convert your files into Digital Assets.

MAJ Solutions, Document Conversion Services (DCS), Project Inventory

PROJECT INVENTORY

We perform our inventory process to log and label these materials. This allow us to quickly retrieve any materials you may need while your files are in our care.

MAJ Solutions, Document Conversion Services (DCS), Document Preparation

DOCUMENT PREPARATION

This process ensures that the natural order of each file is maintained and that the files are prepared to enable the best possible scanning results.

MAJ Solutions, Document Conversion Services (DCS), Conversion Process

CONVERSION PROCESS

Documents are scanned at 300 dpi. We focus on general project requirements (i.e., image settings, file format, page size/thickness), and specific project requirements (i.e., special processing of odd-size pages, color images, double-sided pages).

MAJ Solutions, Document Conversion Services (DCS), First Box Review

FIRST BOX REVIEW

Our Quality Lead performs a review of the scanned files to ensure that all imaging requirements are met and that no variation is introduced into the process. The digital images will then be sent to you to review and approve online before your project proceeds.

MAJ Solutions, Document Conversion Services (DCS), File Indexing

FILE INDEXING

All scanned documents are indexed by name, date and document title. Files are automatically converted to archival PDFs documents (other file types by request) and OCR encoded to enable word level search and retrieval.

MAJ Solutions, Document Conversion Services (DCS), Superior Quality Assurance

SUPERIOR QUALITY ASSURANCE

The MAJ Quality Lead will perform a series of QA reviews of the scanned files to ensure, no variations are introduced, and that all imaging requirements are met.

MAJ Solutions, Document Conversion Services (DCS), Return Documents

RETURN DOCUMENTS

We’ve standardized on the use of Fedex’s Custom Critical service which ensures 2 drivers protect and remain with the documents at all times.

MAJ Solutions, Document Conversion Services (DCS), File Destruction

FILE DESTRUCTION (OPTIONAL)

Upon project completion, we offer clients document destruction support as an additional service for their unwanted files.

DOCUMENT SHARING MADE EASY

Our solution, paired with our proven project implementation methods, delivers on the promise of enabling on-demand information access and a searchable digital document repository. We implement highly secured cloud-based portals that provide customers with more remote flexibility, increased business intelligence, more effective communications, and enables round-the-clock online availability of documents which can be accessed from any location 24/7 (providing you have Internet connectivity).

MAJ Solutions, Document Conversion Services (DCS), Document Sharing Made Easy

OUR SKILLS

Our DCS specialists are skilled at preforming a wide range of document manipulations.

HIGH VOLUME / CAPACITY
REDACTING
RECORDS MANAGEMENT 90%
OCR CAPABILITIES
CLOUD BACKUPS 90%
SECURED SHREDDING 90%

EVERYTHING AT YOUR FINGERTIPS

Discover a better way to navigate & manage your documents.

Instead of dealing with file cabinets or off-site storage, your documents can be filed digitally to a DVD or online in a secured company Intranet document repository.

HARDWARE & TECHNOLOGY

We use a variety of document imaging techniques and equipment to provide you with quality images from tiny receipts to large blueprints and engineering drawings.

CANON DR-7580 90%
CANON DR-5010C 90%
XEROX 6204 90%
IDEAL FSC 8010 90%
e-Image Data ScanPro3000 90%
Capture Perfect 3.0 90%

Bells & Whistles

The MAJ DCS Solution combines eco-friendly habits to the work place and helps clients adjust to a paperless office.

MAJ Solutions, Document Conversion Services (DCS), Secured Portals

SECURED PORTALS

Our specialists implement highly secured, cloud-based portals for your newly digitized archives. Our solution provides users with fast, reliable online access to digital documents and increased collaboration.

MAJ Solutions, Document Conversion Services (DCS), Remote Flexibility

REMOTE FLEXIBILITY

Our DCS solution enables round-the-clock online availability of your digital documents. Now your files can be accessed with any mobile device and from any location (with Internet connectivity) 24/7!

MAJ Solutions, Document Conversion Services (DCS), First Box Review

EFORM: SAME LOOK & FEEL

Our eForms solution converts your paper forms into electronic replicas, keeping their original structure. Clients gain more precise data capturing methods and an accelerated workflow.

MAJ Solutions, Document Conversion Services (DCS), OCR Capabilities

OCR CAPABILITIES

All scanned files are encoded with Optical Character Recognition (OCR) capabilities. This allows users to quickly search & retrieve word-level content within and across the digital files.

MAJ Solutions, Document Conversion Services (DCS), Redaction of Information

REDACTION OF INFORMATION

MAJ DCS specialists implement industries best practices to properly, permanently redact your confidential information. Our process safeguards against leaving behind and hidden code or metadata.

MAJ Solutions, Awesome Customer Support, Customer Satisfaction Guaranteed

AWESOME CUSTOMER SUPPORT

MAJ Solutions is dedicated to providing a ‘personal touch’ customer experience so we’ve implemented a 24-hour support response time policy (we usually reply within 20 mins).

DEMONSTRATED EXPERIENCE

MAJ Solutions provides document conversion solution that enables federal, state, and private sector customers. We are experts in helping clients create 100% digital work environments.

MAJ Solutions was responsible for scanning and converting approximately 6,500 Personally Identifiable Information (PII) sensitive paper, microfilm and microfiche cadet files into Optical Character Recognition (OCR) capable PDF documents for the U.S. Military Academy (USMA) at West Point. Many of the images on the microfilm and microfiche were of poor quality and had to be adjusted and enhanced. USMA data was transported and performed at the TOP SECRET facility of our trusted partner M-Cubed Information Systems, Inc. in Silver Spring, Maryland.

MAJ Solutions was tasked with scanning & indexing approximately 316,000 historical paper documents and converting them into PDF format that facilitates full text searches and retrieval for The United States Coast Guard (USCG). USCG data was transported and performed at the TOP SECRET facility of our trusted partner M-Cubed Information Systems, Inc. in Silver Spring, Maryland.

The USCG was relocating to new facilities at the St. Elizabeth Campus in Washington, D.C. In preparation for the move, the USCG office was instructed to reduce paper records by converting them to digital media. The Office of Civilian Personnel within the USCG had approximately 60 boxes containing irreplaceable records pertaining to all facets of the office operation.

HAVE AN EXCITING PROJECT IN MIND?

TeamMAJ is at your beck and call. Contact us with your thoughts and ideas. We’ll help you achieve your business dreams!